Part-Time Position: Administrative Assistant

Job Description:

This permanent part time position is located in Arlington Heights, IL and would be best served by a person with interest in working with a small international business. Duties and responsibilities include creating and completing work orders, general filing and clerical duties, communication with collaborators in Italy, and answering and redirecting incoming phone calls.

Specific Duties Include:

  • Serving as a liaison between our clients and our staff in Italy who obtain Italian civil records for citizenship by descent applications
  • Communicating with the Italian Law Firms (Bologna and Rome) with whom we have collaborative business relationships
  • Serving as a liaison between our office and the Italian Consulates in the US and abroad as needed
  • Proof reading Italian translations of US birth/marriage/death/criminal background checks completed by our translation team
  • Assisting clients applying for citizenship by marriage in completing their application via online submission to the Italian Ministry-Rome

Required Skills:

  • Familiarity with web-based applications, MS Office, and Google Drive skills
  • Experience or Coursework in introductory small business management or administration
  • Consumer relationships/customer service
  • Highly organized with the ability to manage multiple ongoing projects
  • Fluency in Italian (native speaker preferred) and English are required
  • Hours: Tuesday & Wednesday from 10:00 a.m. – 5 p.m., and 2 hours per week remotely
  • Wage: $15.00-$16.50/per hour
  • 4 paid days off per calendar year
  • Health Insurance not included

Please apply to Rebecca Burns, ICAP Project Coordinator, at